GENERAL INSTRUCTIONS TO PROPONENTS

The District School Board of Niagara (hereafter referred to as the DSBN) hereby invites Submissions for Video Surveillance and Security Contractors. The DSBN intends to create a list of up to two (2) vendors for category A and up to five (5) for Category B, with the understanding that this number may be adjusted at the DSBN’s discretion.

This pre-qualification list will remain in effect for a term of one (1) year, commencing March 1, 2025 and ending February 28, 2026. 

Consideration will be given to renew the contract for two (2) separate one-year periods ending February 28, 2028.

Video Surveillance & Security Contractors will be pre-qualified under two (2) different categories based on the services they can provide: 

Category A- Camera Repair and Installation

Category B- Repair & Installation of Security Systems

Proponents may submit qualifications for Category A and/or Category B. Contractors may be selected for both or just one of the categories based on relevant experience, and mandatory requirements. Each Category is reviewed and selected individually.

Respondent(s) who have previously been qualified to provide the services as described herein, or who are currently performing work for the DSBN must also respond to this request to be considered for future work assignment.

The following are representative of the services which may be required. 

• Camera Repairs

• Camera Installations

• Swipe Access Repairs

• Swipe Access Installation

• Supply of Access Cards

• Intercom System Repairs

• Intercom System Installations

• Installation & troubleshooting of access control units and associated assemblies

Where projects or work differs significantly from the scope of work as described herein, the DSBN reserves the right to utilize a different process and different Contractors.

This is not an all-inclusive list. Other types of repairs and services or equipment may be required. Subject to manufacturer discontinuation of product, DSBN reserves the right to add additional equipment to the list of standard equipment at its sole discretion.

The DSBN reserves the right to assign projects on the basis of “best fit” as determined by DSBN at DSBN’s sole discretion based on any criteria DSBN determines to be applicable to the particular project, which may include any of the following: type and/or level of expertise and services required, hourly rates, markup percentage, vendor availability in regards to response time and/or schedule, past experience performing similar work, or any other criteria DSBN considers relevant in terms of selecting a contractor best suited to perform the work.

The DSBN requires confirmation of initial request for service within 1 working day and on-site review of work, confirmation of schedule and estimate within 3 working days. 

The Contractor will be responding primarily to requests for general maintenance and service. The DSBN’s expectation is for contractors to:

• Respond within one (1) hour of notification to requests for emergency service calls 

• Emergency Service shall be made available to the DSBN 365 days per year, 24 hours per day. 

• Billable time will be based on hourly rates submitted.

All work shall be performed according to the standards of the applicable trades and to the complete satisfaction of the DSBN.

The bidder is required to verify prior to pricing projects that all specified items will be available in time for installation to ensure orderly and timely progress of the work.

The DSBN Facility Representative shall approve the use of any materials other than those specified by the DSBN.  The Contractor may present alternatives and options to the DSBN for approval.

In some cases, the DSBN may supply the materials to be used by the Contractor and in these circumstances no markup shall apply to these materials.

The DSBN reserves the right to obtain quotes from multiple pre-qualified Contractors for items, at our discretion, although we are not required to do so and may proceed with a pre-qualified Contractor without further quotes.

Where projects or work differs significantly from the scope of work herein, the DSBN reserves the right to utilize a different process and different Contractors.

The Contractor may be required from time to time to provide a quote for work required which may not result in the work being awarded.  The Contractor shall not invoice the DSBN for this service.

Category A

Objective:

To prequalify Contractors to provide Camera Repair and Installation at various DSBN facilities. 

Mandatory Certifications:

Bidders must have and provide proof of having both certifications listed below in order to be considered for this category:

• Milestone Certified Design Engineer (MCDE) Assessment

• Milestone Certified Integration Technician (MCIT) Assessment

In addition, the list provided below shows the types of systems and equipment that DSBN currently uses at its sites. All bidders must be familiar with these systems in order to be pre-qualified and provide any installation and/or repair work under this contract for Category A.

Mandatory Security Equipment Experience:

• CCTV Cameras

  • Bosch FlexiDome Indoor 5100i IR

  • Bosch FlexiDome Outdoor 5100i IR

  • Bosch FlexiDome Panoramic 5100i

  • Bosch FlexiDome Starlight 8000i Cameras

  • Bosch Flexidome Multi 7000i Cameras

     

• Recording Server

  • Milestone Husky IVO 700R

  • Milestone Husky IVO 1000R

   

• Software

  • Bosch FlexiDome Indoor 5100i IR

Category B 

Objective:

To prequalify Contractors to provide Repairs and Installation of Security Systems at various DSBN facilities. 

The types of services that may be required for this contract will include, but is not limited to:

• Access Control Units

• Card Readers

• Intercoms

• Sensors and Switches

• Request for Exit Device

• Backup Power Systems

In addition, the list provided below shows the types of systems and equipment that DSBN currently uses at its sites. On the bidding system form, indicate a Yes/No response as to which system(s) your company has experience with. At minimum, bidders must be familiar with at least one system in order to be considered for pre-qualification and to provide any maintenance and repair work under this contract for Category B.

• ACUS

  • CA250, CA4500, and CA8500 ACUs

  • MAXSYS ACUs

• Aiphone JP Series Intercom

• Readers

  • Keyscan K-PROX3 125 kHz

  • 13.56 MHz iCLASS SE Readers

• eFlow6N Power Supply/Charger

• EATON 9PX1500RT UPS

• RCI 960 Keyswitches

• ARUBA CX 6000 Switches

• HES 1600 Series Electric Strike

• BOSCH DS160 Series Request to Exit

• DS1101i Glassbreak Detectors

• GE 1078/1076 Door Contacts

• Enforcer SL-3301-BAQ Strobe Light

The DSBN complies with the Broader Public Sector Directives (as directed by the Province of Ontario); and applicable trade agreements such as Ontario-Quebec Trade and Cooperation Agreement, Comprehensive Economic & Trade Agreement (CETA) and Canadian Free Trade Agreement (CFTA).

BACKGROUND

The DSBN is a supportive, innovative community that is focused on doing what’s best for kids, and helps every student achieve success. We proudly serve over 40,000 students across almost 100 elementary and secondary schools in Niagara, located between Lake Erie in the South and Lake Ontario to the North. 

We believe that every individual involved with our system -- from students, staff, and volunteers to trustees, families, and community partners -- has an important contribution to make to the learning, growth, and well-being of DSBN students. Students are at the heart of everything we do, and this commitment is ubiquitous throughout our system and is encapsulated by our Vision, Learning and Growing Together.