GENERAL INSTRUCTIONS TO BIDDERS

The District School Board of Niagara (hereafter referred to as the DSBN) hereby invites Submissions for Contractors for the following Shop-related Services:

Category A - Shop Equipment Inspections – to prequalify one (1) Contractor

Category B - Shop Equipment Maintenance & Repairs – to prequalify up to three (3) Contractors

Category C - Installation Services – to prequalify up to three (3) Contractors

Category D - Welding Inspections – to prequalify one (1) Contractor

Category E - Automotive Shop Lift Device Inspections – to prequalify one (1) Contractor

For Category A, B and C, the pre-qualification term will be for a term of three (3) years commencing September 1, 2025 and ending August 31, 2028. 

For Category D, the pre-qualification term will be for a term commencing February 1, 2026 and ending August 31, 2028.

For Category E, the pre-qualification term will be for a term commencing February 1, 2026 and ending August 31, 2028.

Bidders may submit qualifications for any or all Categories. Each Category is evaluated and awarded individually.

The DSBN intends to pre-qualify one (1) Contractor for Category A, up to three (3) for Category B, up to three (3) for Category C, one (1) Contractor for Category D and one (1) Contractor for Category E, with the understanding that the numbers for Category B and C may be adjusted at the DSBN’s discretion. 

Respondent(s) who have previously been qualified to provide the services as described herein, or who are currently performing work for the DSBN must also respond to this request to be considered for future work assignment.

The DSBN reserves the right to assign projects on the basis of “best fit” as determined by DSBN at DSBN’s sole discretion based on any criteria DSBN determines to be applicable to the particular project, which may include any of the following: type and/or level of expertise and services required, hourly rates, markup percentage, contractor availability in regards to response time and/or schedule, past experience performing similar work, or any other criteria DSBN considers relevant in terms of selecting a contractor best suited to perform the work.

Where projects or work differs significantly from the scope of work as described herein, the DSBN reserves the right to utilize a different process and different Contractors.

While the Contract pertains primarily to SHSM Equipment, the DSBN reserves the right to utilize the Contract for any DSBN program or location.

SCOPE OF WORK

The specifications as indicated in this section are intended to serve as a general guide as to what is expected. A complete description / specification is to be supplied as part of the bid submission. Where the bid submission will not include all of the requested specifications listed below, please indicate details on your submission. If no information is provided on your bid regarding any nonconformance to the requested specification(s), the DSBN will assume that the bid submission meets the specifications requested in their entirety with no alteration.

All work shall be performed according to the professional standards of the industry and to the complete satisfaction of the DSBN, complying with the requirements of the latest edition of the Ontario Building Code, CSA, Provincial and Municipal codes and regulations.

For all categories, the Contractor must make official notification to each site at the main office, sign the visitor log book and report to the school principal or designate assigned by the principal, upon arrival and departure.  Vendors must carry photo identification when presenting themselves at any DSBN location.

The DSBN retains the sole right to all work product and audit reports.

Category A- Shop Equipment Inspections

Objective: To prequalify one (1) Contractor to provide annual inspections of Shop Equipment at various DSBN locations, done on an annual basis between February 1 to March 31 of each year, Monday to Friday between the hours of 8:00 a.m. to 3:30 p.m. Timelines will be similar each year of the Contract.

The equipment list (Appendix C) is based on previous years’ inventory and may not be current, as old equipment becomes obsolete and may or may not be replaced or new equipment is added. 

The Contractor must provide a current annual inspection list to DSBN for the purpose of tracking inventory at each location, removing or adding equipment to the list as necessary. 

The Pre-Qualified Contractor must:

• Liaise directly with the Technology Program Leader at each school to determine timing of work, access to the site, and all other factors which may impact the progress of the work, the continuing use of the school for its primary function.

• Ensure that all inspectors make official notification to each site at the main office, sign the visitors log book and report to the school principal or designate assigned by the principal, upon arrival and departure. Contractors must carry photo identification when presenting themselves at any DSBN location.

• Inspect all shop equipment for regulatory compliance as required by the Ministry of Labour Training and Skills, and in accordance with the requirements of the Occupational Health and Safety Act and its Regulations – latest version.

• Inspect all machinery for guarding.  If a machine or prime mover has a moving part that a worker has access to and that access has consequences (injury) then the moving part requires guarding.

• Inspect all machinery for low voltage protection.  Low voltage protection ensures that a piece of equipment that is de-energized does not automatically start up when energized.

• Inspect all electrical connections to ensure electrical contact is not possible and as required under the Ontario Electric Safety Code.

• Inspect the operation of Dust Collector/Sawdust Arrestor for control of dust, fresh air and exhaust.

• Note any deficiencies found; parts to be replaced or any unsatisfactory condition discovered on the inspection report or audit notes.  The report should also include in detail the name or part that was missing or defective or not in use. A picture must accompany the report when a deficiency is noted. The picture will show the condition of the unit when inspected.

• Include and note any guards that were deactivated or removed and have been restored to their intended operation condition.  A picture must accompany the report only when a deficiency is noted. The picture will show the condition of the equipment when inspected.

• Include general comments on guarding use by the staff or students (example: all guards appeared to be in use, or, even though the guards were present, only some guards seemed to be used by staff and students).

• Complete Comprehensive inspections reports for each location inspected, including but not limited to:
  • Location/school name
  • Date of inspection
  • On-site times of arrival and departure
  • Hours worked on site
  • Type of equipment
  • Name of manufacturer of equipment
  • Model number of equipment
  • Detailed checklist of parts/items inspected for each system
  • Serial number of equipment
  • Conditions observed (and recommendations as a result)
  • Repairs/replacement parts needed
  • Name of technician and signature

  • Name of school designate and signature – The Inspector and school designate shall sign the inspection report for each location inspected

     

This report form will be the only notification recognized by the DSBN as verification of time spent on site in case of invoice dispute.

A sample copy of your report must be included in your bid submission. The report must be in Microsoft Excel format.

• Place certification stickers on each piece of shop equipment to include:
  • Date of inspection, 
  • Certifier contact information (Company Name, Inspector)

Sticker to include DSBN Contact Information for inquiries

• Communicate via email to the DSBN Health and Safety Officer & Maintenance Manager immediately on the day of inspection, any noted pieces of equipment found in an unsafe condition. The DSBN Health and Safety Officer will then lock out the piece(s) of equipment until repaired, replaced or removed.  This includes equipment deemed by the staff onsite to be no longer in use but the equipment is still connected electrically or could be connected electrically by plugging the equipment into an outlet.

• Provide inspection Reports of all shop equipment for each of the annual inspections. Two (2) copies (one hard, one electronic) of this report shall be provided to the DSBN’s Health & Safety Officer: Julie Lawson, 191 Carlton St., St. Catharines ON L2R 7P4, electronic copy mailed and Maintenance Manager: Lucas Salvatore, 191 Carlton St., St. Catharines ON L2R 7P4, electronic copy mailed.

Common types of equipment include but are not limited to: Air Compressors, Band Saws, Belt/Disc Sanders, Chop saws, CNC Machines, Drill Presses, Drum Sanders, Dust Collectors, Grinders, Jointers, Lathe Machines, Milling Machines, Mitre Saws, Mortiser Machines, Planers, Radial Arm Saws, Router Tables, Scroll Saws, Spindle Sanders, Table Saws.

The DSBN may require emergency repairs to be done by the Contractor for Inspections, to be communicated via email if applicable. 

A repair quote should be provided for equipment where deficiencies have been noted (each piece of equipment quoted separately).  Materials and labour should be broken down separately as 2 line items on the quote.  DSBN reserves the right, at each school’s sole discretion, to award any repairs up to $3,000.00 before HST per school to the awarded inspection vendor.  There is no guarantee of any repair work.  The DSBN may, at its sole discretion obtain quotes for repairs from other sources.

Category B- Shop Equipment Maintenance & Repairs

Objective: To prequalify three (3) Contractors to provide Tech Shop / Construction Equipment repairs and maintenance at various DSBN locations on an as needed basis. There is no guarantee of work, orders will be issued if/as required.

The DSBN’s expectation for Contractors contacted to perform repairs:

• Unless it is an emergency request, the DSBN requires:

• confirmation of the initial request for service within one (1) working day;

• on-site review of work and estimate to the DSBN within three (3) working days and 

• Work to be completed within one (1) week of the DSBN’s acceptance of the quote 

• Service shall be made available to the DSBN 365 days per year, 24 hours per day

• Invoice service requests within thirty (30) calendar days of completion of work

The following are representative of the services which may be required, but are not limited to: 

• Provide equipment repairs for a variety of DSBN Shop equipment

• Respond to emergency situations as they occur

• Invoice billable time will be based on hourly rates submitted or quoted pricing

• Complete preventative maintenance on equipment as required

• Perform troubleshooting to shop equipment to assess which repairs, if any, are required

• Add and/or repair guarding to machinery

• Connect equipment to dust collection system and/or repair connections

• Provide estimates for future repairs to equipment

The DSBN utilizes an online computerized maintenance management software – eBASE. Work orders are assigned digitally to Contractors. Contractors will view work orders digitally and participate in online discussion as required, as prompted by the school (typically asking questions re: timelines of work) or the Maintenance Division (typically soliciting updates re: timelines). Discussion comments are viewable through eBASE and emails are sent to the contractor when discussion is created or responded to. See Appendix B DSBN Contractor Onboarding Guide (eBASE Instructions) for reference.

Bidders will be evaluated on their response as it relates to capability for monitoring and participating in online discussion for work orders, however it is a Contract requirement for Category B that prequalified Contractors utilize the eBase system. 

The average work order assigned for Repair or Installation work will typically be less than a day’s worth of labour – although larger jobs (multiple days of labour) will be occasionally required and assigned.

The Contractor is required to verify prior to pricing projects that all specified items will be available in time for installation to ensure orderly and timely progress of the work.

The Contractor shall supply all labour, materials, and equipment to complete all work as required for repairs and maintenance. 

All materials used for the repair and/or service of equipment covered by the Contract shall be new. The items must be new, the latest model of the best quality and highest grade workmanship.

If any maintenance and or repairs procedures involves a risk of injury because of moving parts or energized electrical parts, steps shall be taken before the work is begun to deactivate all automatic and manual control devices for the parts with which contact will be made

Unless otherwise specified in writing by the DSBN’s Facility Representative, the Contractor must comply with manufacturer’s latest printed instruction for materials, installation and repair methods.

The DSBN Facility Representative shall approve the use of any materials other than those specified by the DSBN.  The Contractor may present alternatives and options to the DSBN for approval.

In some cases, the DSBN may supply the materials to be used by the Contractor and in these circumstances no markup shall apply to these materials.

The Contractor may be required from time to time to provide a quote for work required which may not result in the work being awarded.  The Contractor shall not invoice the DSBN for this service.

The DSBN reserves the right to obtain quotes from multiple pre-qualified Contractors, at our discretion, although we are not required to do so and may proceed with a pre-qualified Contractor without further quotes.

The list provided below shows the types of equipment that DSBN currently uses at its sites. 

On the bidding system form, indicate a Yes/No response as to which types of equipment your company has experience with. At minimum, Bidders must be familiar with at least one type of equipment in order to be considered for Category B pre-qualification for maintenance and repair work

Common types of equipment include but are not limited to: Automotive Hoists, Air Compressors, Band Saws, Belt/Disc Sanders, Chop saws, CNC Machines, Drill Presses, Drum Sanders, Dust Collection Systems, Grinders, Jointers, Lathe Machines, Milling Machines, Mitre Saws, Mortiser Machines, Planers, Radial Arm Saws, Router Tables, Scroll Saws, Spindle Sanders, Table Saws.

This is not an all-inclusive list. Other types of repairs and services may be required.

Category C- Installation Services

Objective: To prequalify three (3) Contractors to provide Tech Shop / Construction Equipment installation services at various DSBN locations on an as needed basis, with the understanding that the number of Contractors prequalified for Category C may be adjusted at the DSBN’s sole discretion. 

There is no guarantee of work, orders will be issued if/as required.

The DSBN’s expectation for Contractors contacted to perform repairs:

• Unless it is an emergency request, the DSBN requires:

• confirmation of the initial request for service within one (1) working day;

• on-site review of work and estimate (if requested) to the DSBN within three (3) working days and 

• Work to be completed within one (1) week of the DSBN’s acceptance of the quote 

• Service shall be made available to the DSBN 365 days per year, 24 hours per day

• Invoice service requests within thirty (30) calendar days of completion of work

The following are representative of the services which may be required, but are not limited to: 

• Installation of tech shop / construction equipment to support curricular learning

• Troubleshooting of existing tech shop / construction equipment installations

• Installation of electrical and HVAC systems to support tech / construction equipment

• Inspection and installation of required and/or best practice safety systems to ensure safe operation

• Equipment calibration and testing for proper function

• Provision of user training as required for proper use, maintenance, and safety compliance

• The average work order assigned for Repair or Installation work will typically be less than a day’s worth of labour – although larger jobs (multiple days of labour) will be occasionally required and assigned.

• The Contractor is required to verify prior to pricing projects that all specified items will be available in time for installation to ensure orderly and timely progress of the work.

• The Contractor shall supply all labour, materials, and equipment to complete all work as required for installation services. 

• If any installation procedures involve a risk of injury because of moving parts or energized electrical parts, steps shall be taken before the work is begun to deactivate all automatic and manual control devices for the parts with which contact will be made

   

• Unless otherwise specified in writing by the DSBN’s Facility Representative, the Contractor must comply with manufacturer’s latest printed instruction for installation.

   

• The DSBN Facility Representative shall approve the use of any materials other than those specified by the DSBN.  The Contractor may present alternatives and options to the DSBN for approval.

   

• In some cases, the DSBN may supply the materials to be used by the Contractor and in these circumstances no markup shall apply to these materials.

   

• The Contractor may be required from time to time to provide a quote for work required which may not result in the work being awarded.  The Contractor shall not invoice the DSBN for this service.

   

• The DSBN reserves the right to obtain quotes from multiple pre-qualified Contractors, at our discretion, although we are not required to do so and may proceed with a pre-qualified Contractor without further quotes.

The DSBN utilizes an online computerized maintenance management software – eBASE. Work orders are assigned digitally to Contractors. Contractors will view work orders digitally and participate in online discussion as required, as prompted by the school (typically asking questions re: timelines of work) or the Maintenance Division (typically soliciting updates re: timelines). Discussion comments are viewable through eBASE and emails are sent to the contractor when discussion is created or responded to. See Appendix B DSBN Contractor Onboarding Guide (eBASE Instructions) for reference.

Bidders will be evaluated on their response as it relates to capability for monitoring and participating in online discussion for work orders, however it is a Contract requirement for Category C that prequalified Contractors utilize the eBase system. 

The list provided below shows the types of equipment that DSBN currently uses at its sites. On the bidding system form, indicate a Yes/No response as to which types of equipment your company has experience with in regards to installation. At minimum, Bidders must be familiar with at least one type of equipment in order to be considered for pre-qualification and to provide any installation work under this contract for Category C.

Common types of equipment include but are not limited to: Automotive Hoists, Air Compressors, Band Saws, Belt/Disc Sanders, Chop saws, CNC Machines, Drill Presses, Drum Sanders, Dust Collection Systems, Grinders, Jointers, Lathe Machines, Milling Machines, Mitre Saws, Mortiser Machines, Planers, Radial Arm Saws, Router Tables, Scroll Saws, Spindle Sanders, Table Saws.

This is not an all-inclusive list. Other types of installation and services may be required.

Category D- Welding Shop Inspections

Objective: To prequalify one (1) Contractor to perform inspections at various DSBN locations (see Appendix D for current list) annually during the month of April, to start April 1 and be completed by April 30 each year, Monday to Friday between the hours of 8:00 a.m. to 3:30 p.m. Timelines will be similar each year of the Contract.

The equipment list (Appendix D) is based on previous years’ inventory and may not be current, as old booths become obsolete and may or may not be replaced or new booths are added. 

The Contractor must provide a current annual inspection list to DSBN for the purpose of tracking inventory at each location, removing or adding equipment to the list as necessary. 

The Pre-Qualified Contractor must:

• Liaise directly with the Technology Program Leader at each school to determine timing of work, access to the site, and all other factors which may impact the progress of the work, the continuing use of the school for its primary function.

   

• Ensure that all inspectors make official notification to each site at the main office, sign the visitor log book and report to the school principal or designate assigned by the principal, upon arrival and departure. Contractors must carry photo identification when presenting themselves at any DSBN location.

   

• Perform welding inspections according to applicable Canadian Standards Association CAN/CSA W117.2 Safety In Welding, Cutting, And Allied Processes and any government regulated requirements. Recognized welding qualifications required for staff to be working on this project.

   

• Inspect current welding equipment for hazards such as mechanical, noise, arc radiation, welding sparks, spatter, open flames, fumes and gases, gas leaks and improper electrical connections at DSBN sites with a Welding Shop.

• Inspect to ensure that the welding equipment is correctly connected. All electrical equipment must meet requirements set out in the Ontario Electrical Safety Code. The frames of power sources, control panels, etc., must be connected to an approved ground.

• The Contractor shall ensure that the staff for which they are responsible are adequately trained and kept up to date on relevant health and safety legislation as per the Occupational Health and Safety Act and Regulations for Industrial Establishment Regulation – latest version. This could include but is not limited to the following: Personal Protective Equipment, Fall Protection, Travel restraint, Fall Restricting and Arrest, Overhead Protection, Fire Safety, Confined Space Entry, Ladders, Scaffolding, Elevated Work Platforms, Cranes, Hoists, Rigging, Cables, Slings, Explosive Fastening Tools, Electrical Hazards, Lock Out & Tag Out, Roofing and Excavations. 

• Inspect to ensure that all cables are of the correct size to carry the current. This applies to both the welding cable and the work lead.

• Inspect to ensure welding activities are shielded by using a welding booth, curtains, portable screens and so forth, so as to minimize the risk of other workers being exposed to welding hazards. Screens and partitions must be specially designed for the purpose, must be fire resistant, and should be finished in a way that minimizes reflections. They should also be open at the bottom to allow ventilation, and separate shields to prevent the escape of spatter from the welding area may be required.

• Inspect to ensure that local exhaust equipment is functioning as intended when welding in an open shop or similar work area. Inspect to ensure local exhaust captures the fumes at the source. The DSBN has fixed extraction systems built into the welding bench and also portable hoods with flexible ducting.

• Inspect to ensure cylinders are stored in a clearly identified storage area away from doorways, aisles, elevators, and stairs. The area should be dry and well ventilated. Every effort should be made to protect cylinders from ground contact, ice or snow, water, salt and corrosion, and high temperatures. The cylinders must be in the upright position secured with a chain. Oxygen and fuel gas should be separated by at least 6m (20ft) or else by a 1.5m (5ft) high wall with a 1 1/2 hour fire resistance rating. Ensure that cylinders are not placed where they might become part of an electrical circuit. Ensure that the cylinders are not fastened to a work table where they could become part of the circuit. They should be electrically isolated by suitable insulation. Ensure that full and empty cylinders are stored separately. They should be stored with regulators removed and protective caps in place. Ensure cylinders have identifying labels. Ensure that there is a system of suitable racks and trolleys for moving cylinders. Ensure that valve caps are in place before moving. Ensure that cylinders are not being moved with regulators attached. Inspect to ensure that a clear space exists between the cylinder and the work so that access to the cylinder is not restricted.

   

• Inspect to ensure acetylene cylinders are stored, handled, and used in the upright position. The gauge pressure for acetylene must not exceed 103 kPa (15 psig) where higher pressure may lead to explosions.

• Inspect to ensure gas cylinders are not used without a regulator. Ensure that the correct regulator is installed. Ensure the regulator is clean, free of grease, with a clean filter on the inlet nipple.

• Inspect to ensure that the correct hoses and fittings are used. Oxygen hoses are usually green with right hand thread connections. Fuel gas hoses are red with left hand thread connections. Check hoses for damage. Test for leaks with proper test kit.

• Inspect the torch and components to determine that the torch is functioning as designed.

• Inspect to ensure that a flashback arrester is mounted on both regulators or on the gas supply lines at the torch 

• Note any deficiencies found; parts to be replaced or any unsatisfactory condition discovered on the inspection report or audit notes.  The report should also include in detail the name or part that was missing or defective or not in use. A picture must accompany the report when a deficiency is noted. The picture will show the condition of the unit when inspected. 

• Include and note any guards that were deactivated or removed and have been restored to their intended operation condition.  A picture must accompany the report only when a deficiency is noted. The picture will show the condition of the equipment when inspected.

• Include general comments on guarding use by the staff or students (example: all guards appeared to be in use, or, even though the guards were present, only some guards seemed to be used by staff and students).

• Complete Comprehensive inspections reports for each location inspected, including the following information at a minimum:
  • Location/school name
  • Date of inspection
  • On-site times of arrival and departure
  • Hours worked on site
  • Type of equipment
  • Name of manufacturer of equipment
  • Model number of equipment
  • Detailed checklist of parts/items inspected for each system
  • Serial number of equipment
  • Conditions observed (and recommendations as a result)
  • Repairs/replacement parts needed
  • Name of technician and signature

  • Name of school designate and signature – The Inspector and school designate shall sign the inspection report for each location inspected

     

This report form will be the only notification recognized by the DSBN as verification of time spent on site in case of invoice dispute.

A sample copy of your report must be included in your bid submission. The report must be in Microsoft Excel format.

• Place certification stickers on each piece of shop equipment to include:

  • Date of inspection, 
  • Certifier contact information (Company Name, Inspector)

Sticker to include DSBN Contact Information for inquiries

• Communicate via email to the DSBN Health and Safety Officer and Maintenance Manager, immediately on the day of inspection, any noted pieces of equipment found in an unsafe condition. The DSBN Health and Safety Officer will then lock out the piece(s) of equipment until repaired, replaced or removed.  This includes equipment deemed by the staff onsite to be no longer in use but the equipment is still connected electrically or could be connected electrically by plugging the equipment into an outlet.

• Provide inspection Reports for all equipment for each of the annual inspections with a summary list of all repair requirements.  Two (2) copies (one hard, one electronic) of this report shall be provided to the DSBN’s Health & Safety Officer: Julie Lawson, 191 Carlton St., St. Catharines ON L2R 7P4, electronic copy mailed and Maintenance Manager: Lucas Salvatore, 191 Carlton St., St. Catharines ON L2R 7P4, electronic copy mailed.

The DSBN may require emergency repairs to be done by the Contractor for Inspections, to be communicated via email if applicable. 

A repair quote should be provided for equipment where deficiencies have been noted (each piece of equipment quoted separately).  Materials and labour should be broken down separately as 2 line items on the quote.  DSBN reserves the right, at each school’s sole discretion, to award any repairs up to $3,000.00 before HST per school to the awarded inspection vendor.  There is no guarantee of any repair work.  The DSBN may, at its sole discretion obtain quotes for repairs from other sources. 

Category E- Automotive Shop Lift Device Inspections

Objective: To prequalify one (1) Contractor to perform inspections at various DSBN locations (see Appendix E for current list) annually during the first two weeks of semester two (which is subject to change each year, but would be approximately the first two weeks of February), Monday to Friday between the hours of 8:00 a.m. and 3:30 p.m. No deviance from this schedule is permitted without prior written authorization by the DSBN’s Health & Safety Officer.

The current equipment list (Appendix E) indicates sites for inspection and type.  This list is based on previous year’s inventory and may not be current, as old equipment becomes obsolete and may or may not be replaced or new equipment added. It is the responsibility of the successful proponent to add or delete equipment to the list as necessary in Excel format.

The Contractor must provide a current annual inspection list to DSBN for the purpose of tracking inventory at each location, removing or adding equipment to the list as necessary. 

The Contractor shall contact the individuals named at each of the equipment locations to arrange a mutually agreed upon inspection date and time. 

The Contractor must, as part of their service responsibility to the DSBN, ensure that all inspectors make official notification to each site, to the school principal or designate assigned by the principal, upon arrival and departure.  Vendors must carry photo identification when presenting themselves at any DSBN location

The Pre-Qualified Contractor must:

• Perform annual preventative maintenance, inspection and written assessment of Auto Shop Lifting Devices.  Inspections must comply with CSA standards and ALI/ETL standards. 

• Note any deficiencies found; parts to be replaced or any unsatisfactory condition discovered on the inspection report or audit notes.  The report should also include in detail the name or part that was missing or defective or not in use. A picture must accompany the report when a deficiency is noted. The picture will show the condition of the unit when inspected.

• Include and note any guards that were deactivated or removed and have been restored to their intended operation condition.  A picture must accompany the report only when a deficiency is noted. The picture will show the condition of the equipment when inspected.

• Include general comments on guarding use by the staff or students (example: all guards appeared to be in use, or, even though the guards were present, only some guards seemed to be used by staff and students).

• Inspect, test and assess the capacity of lifting devices to handle their maximum rated loads as required by the Ontario Ministry of Labour, Immigration, Training and Skills Development and in accordance with the requirements of the Occupational Health and Safety Act and its Regulations – latest version.

• Inspection shall include, but not be limited to examining the following: cables; chains; wheels; hooks; trolleys; bridges; monorails; clutch; braking system operation; electrical components and controls for proper operation; careful visual inspection of lifting device structural support components including all welds, joints, footing/foundation etc.

• For each piece of equipment that initially passes inspection, or is repaired and subsequently passes inspection, the successful Proponent shall place an inspection tag on the system, noting the following information: the inspection date, the inspectors name, the maximum rated load and name of certifying company. A disclaimer stating that at the time of the inspection, the device was capable of lifting the maximum rated load.

• Preventative maintenance to consist of adjustments and service (including lubrication) of lifting devices as required in order to maintain smooth and reliable performance at rated capacity. Preventative maintenance shall include, but not be limited to: adjustment to brakes; crane travel and cable travel limit switches adjusted so that they work properly at the end of the inspection. Preventative maintenance pricing must be included in your inspection bid price.

• Complete Comprehensive Inspection Reports are to be completed for each location, including the following information at a minimum:
• Location/school name
• Date of inspection
• On-site times of arrival and departure
• Hours worked on site
• Type of equipment
• Make of equipment
• Detailed checklist of parts/items inspected for each system
• Model number of equipment
• Serial number of equipment
• Conditions observed (also noting recommendations as a result)
• Repairs/replacement parts needed
• Name of technician and signature

• Name of school designate and signature - The Inspector and school designate shall sign the inspection report for each location inspected.

   

• This report form will be the only notification recognized by the DSBN as verification of time spent on site in case of invoice dispute.

   

  A sample copy of your report must be included in your bid submission. The report must be in Microsoft Excel format.

• A certification sticker must be affixed to each piece of shop equipment with the following information included:
  • Sufficient information so as to enable the operator of the lifting device to determine the maximum rated load that the device is capable of lifting under any operating condition

  • Signed by the competent person doing the examination with the date of inspection

  • Certifier contact information (Company Name, Inspector)

     

Sticker to include DSBN Contact Information for inquiries

• Communicate via email to the DSBN Health and Safety Officer and Maintenance Manager, immediately on the day of inspection, any noted pieces of equipment found in an unsafe condition. The DSBN Health and Safety Officer will then lock out the piece(s) of equipment until repaired, replaced or removed.  This includes equipment deemed by the staff onsite to be no longer in use but the equipment is still connected electrically or could be connected electrically by plugging the equipment into an outlet.

• Provide inspection Reports of all Automotive Shop equipment for each of the annual inspections.  Two (2) copies (one hard, one electronic) of this report shall be provided to the DSBN’s Health & Safety Officer: Julie Lawson, 191 Carlton St., St. Catharines ON L2R 7P4, electronic copy mailed and Maintenance Manager: Lucas Salvatore, 191 Carlton St., St. Catharines ON L2R 7P4, electronic copy mailed.   

   

The DSBN may require emergency repairs to be done by the Contractor for Inspections, to be communicated via email if applicable. 

A repair quote should be provided for equipment where deficiencies have been noted (each piece of equipment quoted separately).  Materials and labour should be broken down separately as two (2) line items on the quote. 

DSBN reserves the right, at each school’s sole discretion, to award any repairs up to $3,000.00 before HST per school to the awarded inspection vendor.  These repairs are pre-authorized only for repairs that are required for compliance to the Occupational Health and Safety Act, Canadian Standards Association regulations and the Ontario Building Code.

There is no guarantee of any repair work. DSBN may, at its sole discretion, proceed with repairs as quoted or contract under separate solicitation at its discretion.

BACKGROUND

The DSBN is a supportive, innovative community that is focused on doing what’s best for kids, and helps every student achieve success. We proudly serve over 40,000 students across almost 100 elementary and secondary schools in Niagara, located between Lake Erie in the South and Lake Ontario to the North. 

We believe that every individual involved with our system -- from students, staff, and volunteers to trustees, families, and community partners -- has an important contribution to make to the learning, growth, and well-being of DSBN students. Students are at the heart of everything we do, and this commitment is ubiquitous throughout our system and is encapsulated by our Vision, Learning and Growing Together. 

The DSBN complies with the Broader Public Sector Directives (as directed by the Province of Ontario); and applicable trade agreements such as Ontario-Quebec Trade and Cooperation Agreement, Comprehensive Economic & Trade Agreement (CETA) and Canadian Free Trade Agreement (CFTA).